Accounts Payable Forensics Software

Questions due by May 11th, 2026.

Proposal submission deadline is June 1st, 2026, at 3:00 PM EST.

The County is seeking a qualified vendor to provide accounts payable forensics software aimed at automating the detection of past payment errors and reviewing future invoices prior to payment, thereby minimizing the risk of fraud and operational errors such as duplicate vendor payments. The solution must analyze county invoices before payments are processed to identify errors, including potential duplicate payments and fraudulent activity.

The contractor will deliver a web-based, Software as a Service (SaaS) solution, hosted on secure servers located in the United States. The scope of work includes providing seven full user licenses for AP Forensic Users, allowing select County staff to control filters and exclusions within the system. The SaaS platform must enable notes (at least 50 characters each) to be attached to potential findings, track the status of each finding, and assign designations such as Recovered, Prevented, or Internal Error. The contractor is expected to upload approximately 400,000 transaction records each year.

The software must include licensing, maintenance, updates, and ongoing support for the length of the three-year contract, which commences within 90 days of the effective date. Additionally, the system must be capable of producing at least 70 pre-configured reports related to AP transactions, including P-Card managed services, fraud detection, supplier table and tax information, and duplicate payment analysis.